Construction

Knowledgemill is changing the way construction organisations manage emails by allowing them to search through millions of automatically indexed filed emails in seconds, reducing risk, ensuring compliance, whilst benefiting from increased productivity and greater collaboration using our AI-powered platform.

Knowledgemill is changing the way construction organisations manage emails by allowing them to search through millions of automatically indexed filed emails in seconds, reducing risk, ensuring compliance, whilst benefiting from increased productivity and greater collaboration using our AI-powered platform.

Design and construction of buildings is complex, over time projects add more complexity and clients become more demanding. This can lead to email administration overload which can cause your organisation to experience the following:

Low Productivity
 How often have you suffered from searching for a project file in an avalanche of information? Silos of inaccessible emails held in each user’s Outlook mailbox can cause inefficiency and confusion.
Poor Client Service
How much time is wasted searching and retrieving emails and documents. Are you ever 100% sure you have found all relevant emails and information to enable you to answer a client’s question fully?
Increased Risk
Has work ever been executed on out-of-date plans? Scattered and unstructured email data increases chances of using out-of-date information, the impact of which can be disruptive and damaging to your organisation.
Poor Staff Morale
Are your members of staff receiving a significant number of emails a day? Do they have all relevant information at their fingertips. Are they being unnecessarily cc’d into emails? Inefficient email administration can lead to members of your team with unduly increasing stress levels.
Costly Delays
Have you ever had costly delays because an RFI was not answered or a submittal is held up in review? Have you ever missed a milestone and not been paid on time? Have you experience project delays? Poor email management can be costly to your organisation.

Discover Knowledgemill Email Filer 

Throwing time at it is not the answer and neither is moving your information to a system that breaks existing file structures and disrupts your existing critical processes. Knowledgemill provides an intelligent AI email management system that works seamlessly as part of Microsoft Outlook from your desktop, mobile or 365 web browser whilst reducing your email management burden by up to 80%.

Improve Project Deliverability

Knowledgemill Email Filer™ will ensure your organisation has the most up-to-date project information anywhere, on any device and at all times. Emails are filed in shared project folders that are visible for the whole team, improving collaboration and communication. Knowledgemill Email Filer will automatically Index and categorise emails in customised folders. This feature resolves email access issues when team members are unreachable, which can cause unnecessary delays to important project deadlines.

Support and Improve Collaboration

Knowledgemill Email Filer™ allows every member of the team to work seamlessly across devices, locations and teams – letting you share the most up to date communications and documents securely. Every member of the project team can resolve issues and make informed decisions- without having to move the underlying file or change the infrastructure. Knowledgemill is available on IOS, Android and MS Windows.

Increase Productivity

An enormous amount of time is wasted searching and retrieving emails and documents. Having a well organised central email and document storage system that is up-to-date in real-time and allows staff to cut through the deluge of emails and documents in seconds can make a huge economic impact to operational efficiency and company bottom line. Knowledgemill Email Filer will minimizse or eliminate administration burden and reduce staff filing and searching time by up to 2 hours a day, automatically filing up to 80% of emails.

Save Time

Relax, knowing you have fast and easy access to all your organisation’s project email and documents. 80% of your organisation’s email correspondence Is automatically filed centrally and indexed in real-time. Our users typically save up to 2 hours a day as they experience a complete central set of business emails which are easy to search, find and retrieve in seconds. What will you do with the extra time?

Reduce Storage Costs

Knowledgemill Email Filer ensures all emails are compressed and stored only once, regardless of how many staff receive the email. Our Clients typically experience a reduction in their email storage requirements by 15 times as Knowledgemills unique algorithms allow more email correspondence to be available to users on-line. E.g. 45 Terra-bytes of emails become 3 Terra-bytes. This also reduces the need to archive emails. Whether your storage is on-prem or in the Cloud your organisation will experience a reduction in storage requirements and support team demand with Knowledgemill Email Filer.

Improve Client Service

Silos of inaccessible emails held in each user’s mailbox make it almost impossible to establish the full picture, particularly if there is a high number of staff movement e.g. leavers or project transfers. Having one central set of real-time, up-to-date information supporting all business activities can significantly improve client communications and responsiveness by giving a single view of all customer-related emails and documents. Knowledgemill Email Filer provides a single central repository of information that is up-to-date in real-time, is easily searched and accessed by staff allowing customer queries to be answered in real-time.

Fully Integrates with Existing Systems

Knowledgemill Email Filer perfectly Integrates with existing systems of your choice and project information software. This means no unnecessary complications as the open architecture allows easy integration with other systems using simple web services. The Knowledgemill expert team are on hand 24/7 to support your organisation whether you are On-Premise or Cloud (AWS, Azure or Private Cloud).

Reduce Risk and Ensure Compliance

Knowledgemill Email Filer’s organisational view ensures a complete central set of business emails which are easy to search, find and retrieve in seconds. Knowledgemills powerful unique algorithms ensures emails are automatically filed centrally in a structured and secure way and organised in the way the business needs, – e.g. Project, supplier files etc. supporting compliance, audit, legal and data protection including GDPR.

  • Accessed by staff without leaving MS Outlook
  • Up-to-date in real-time (AI auto filing)
  • Supports Customer Service, Compliance and Audit
  • Emails remain in business files after staff leave
Decreased Cost of Audit and Compliance

Recent corporate scandals have triggered a new wave of legislation aimed at increasing the transparency of business practices. Knowledgemill will decrease the cost of audit and compliance by simplifying and streamlining the entire process. Knowledgemill Email Filer provides a completely transparent online record of business, customer and supplier information processed via email, ensures corporate compliance of data protection rules and GDPR.

Easy Deployment

Knowledgemill Email Filer is easy to set up, configure and use with no downtime or disruption to your organisation. No operational changes are required because Knowledgemill Email Filer becomes part of Outlook (an Outlook add-in) and a simple extension to Outlook makes it Intuitive and easy to learn. Training is available and 24/7 online and phone support ensure your organisation is always fully supported.

Available on all Devices

Knowledgemill Email Filer works with IOS, Android and MS Windows on any device, allowing you to file whether in the office or on the move. This feature is particularly useful for those in the construction industry who are often located at project sites or meeting clients externally.

“We are delighted with how Knowledgemill’s automated, intelligent email filer has cut down the time spent by staff filing emails, asking colleagues for information or forwarding and cc’ing every email.”

Mr Smith (Head of Operations MSA Consulting)

Case Studies

Discover where Knowledgemill Email Filer has made a difference in the Architect, Engineering and the Construction Industry

MSA Consulting is the premier Planning, Civil Engineering and Surveying firm in Southern California’s Coachella Valley. A large multi-services firm that has teams of professionals working on a number of projects for clients that collaborate and share information using email. MSA Consulting is heavily reliant on the use of email for business interaction.

Read MSA Consulting Case Study »

APP Corporation is an integrated property and infrastructure consultancy offering services across all phases of the capital investment life-cycle. APP wanted to create a single central repository for documents and emails: a repository that is secure, easy to use and supports the management of large volumes of daily project email correspondence.

Read APP Corporation Case Study »

Email has become the de facto means of communication between all parties involved in construction projects. Documents and drawings are shared by email. Requirements, instructions and change requests are delivered by email. Discussions are conducted by email and decisions recorded in them.

Read Jerram Falkus Case Study »

 If we can save your company at least an extra hour every day, wouldn’t you like to spend five minutes learning how? For more information about Knowledgemill or to arrange your free trial, please enter your details on the form below.

 

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